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Positions Available
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Benefits Specialist
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Coordinator, Advertising Services
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Executive Asst, Office of Advancement
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Field Repesentative, Area # 10 (GA)
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Field Representative Area #32 (UT, Eastern NV, Southern ID)
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Financial Coordinator - Field Ops
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Legal Assistant
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Maintenance Worker
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NRA Advancement Officer - Gifts of Firearms
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Support Specialist
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Benefits Specialist
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Description:
We are currently seeking a Benefits Specialist to join our HR team in support of the NRA's large, multi-state employee base. This position will: facilitate employee claims resolution, handle enrollment issues, answer inquires from current employees and new hires, serve as the company liaison to various benefits carriers, assist in processing of vendor premium payments and reconciliation of premiums to payroll/HR database, coordinate employee deductions with payroll, maintain benefit information in our database, design and generate reports to ensure the accuracy of benefits data. Processes Flexible Spending Account (FSA) reimbursements and Workers Comp claims. Will participate in event planning. Assists with other HR projects/tasks (recruitment, training, payroll) as assigned.
The ideal candidate has a broad background in benefits administration and is self-directed, service- and detail-oriented, and able to multi-task under time constraints. Requires strong analytical, relationship-building, organizational, and communication skills. Ability to maintain confidentiality is essential. Must have knowledge of and direct experience with: medical, dental, prescription, disability insurances; FSA processing; OSHA; Worker's Compensation; DB/DC plans. Strong competency with relevant employment laws and regulatory statutes imperative. Excellent PC, HRIS (including report creation) skills required.
BA/BS in Business Administration/Human Resources or other relevant field; 2-5 years direct experience in a benefits administration role. PHR and/or CBP/CEBS certification strongly preferred. Strong commitment to professionalism, excellence, and teamwork is imperative. Ability to work in a high pressure environment while maintaining composure, courtesy and humor is required. High level of attention to detail, personal accountability for outcomes, and initiative are necessary for success. Must support the mission and purpose of the NRA. PLEASE NOTE: This position is subject to a full background and credit check prior to employment.
Submit your resume for this job.
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Coordinator, Advertising Services
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Description:
SUMMARY
Implements and coordinates established advertising practices and policies to ensure the accurate and timely placement of paid and in-house (NRA) advertising in the Publications-produced NRA magazines and e-media properties that meet industry and quality standards.
ESSENTIAL RESPONSIBILITIES
Verifies accuracy of all orders for advertising space to ensure adherence with industry, and NRA legal and financial guidelines.
Integrates and verifies all required data entry and reports generated for all paid and in-house advertising records on customized advertising computer system. Forwards orders and supporting material to appropriate Production and Advertising Operations staff. Anticipates all deadlines well in advance and schedules related activities accordingly. Responsible for accurate billing of all advertising space in the magazines and e-media properties, to include coordination of the mailing of invoices and checking copies. Maintains advertising agency, advertising and sales force contact information. Reviews and investigates complaints about and from advertisers, and seeks resolutions with supervisors guidance. Checks "for position only" (FPO) books, bluelines and proofs for correct advertisement placement, key numbers and other changes required. Assists with reconciliation of all advertising in magazines and e-media properties against invoices to ensure accuracy of both billing and content as they relate to advertising. Assists advertising sales representatives with certain activities concerning orders for paid advertising (for example, quote preparation, insertion order corrections, prepayments, questions/concerns on material, etc.). Responsible for correspondence concerning advertising contracts/insertion orders. Communicates with advertising sales representatives on policy matters and operating procedures for related advertising functions. Handles routine correspondence and reports, and maintains files. Records all pertinent telephone and in-person conversations on any advertisements. Follows up with appropriate correspondence. Assists Accounts Receivable in solving credit and billing concerns for all advertisers. Coordinates with Production and Advertising Operations supervisors on advertisement reproduction material status, placements, changes and extensions. Backs up other Production and Advertising Operations staff on the telephones. Extended hours required. Travels as assigned. Other duties as assigned.
Works closely with advertising sales representatives and their staffs on a daily basis to ensure accurate information and billing of all paid advertisements in the magazines and e-media properties. Coordinates daily with Production and Advertising Operations Manager and other departmental staff. Daily contact with advertisers and/or their agencies. Interfaces with other Publications staff on advertising in the magazines and e-media properties. Coordinates with Financial Services Division on billing, processing and resolution of problems, as appropriate. Coordinates with other NRA divisions on in-house advertising needs for the magazines and
e-media properties. Frequent contact with NRA members.
EDUCATION AND EXPERIENCE
Bachelor of Arts or Science degree, or equivalent work experience required. Minimum two years' experience in online trafficing with an industry standard ad-serving vendor (DART, Atlas,Ad Juggler, etc.) Must also have print experience. Data entry knowledge and experience required. Customer relations experience desired. Advertising operations experience at a majpr publisher or digital advertising firm a plus.
Attention to detail and accuracy mandatory. Ability to handle figures with high degree of accuracy; typing and word processing with high degree of accuracy. Intermediate level knowledge of Microsoft Excel and Word required. Macintosh experience a plus. Good written and oral communication and interpersonal skills required. Ability to skillfully handle multiple telephone calls at the same time. Ability to work independently and under pressure of deadlines in a fast-paced department; handle multiple projects and tasks simultaneously. Decision-making ability required. Hands-on experience with various types of office equipment required.
Submit your resume for this job.
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Executive Asst, Office of Advancement
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Description:
Provide administrative support to the Executive Director - Office of
Advancement to ensure the best use of his time toward the goals of the NRA,
while enhancing the operation and reputation of the office. Efficiently
coordinate activities with a minimum of supervision to ensure that the Office of
Advancement is responsive to the needs of the Association. Manager a high volume
of work that is both deadline-sensitive and confidential. Extensive contact with
Officers, Board members, high profile/VIP contacts, staff, NRA members, and
affiliated organizations.
Maintain effective working relationships through timely communication with
Executive Director, Advancement Staff, NRA staff, members of the Board of
Directors and other affiliated organizations. Manager calendars, daily schedules
and electronic files for Executive Director to ensure efficient management of
required information. Responsible for Director's travel arrangements, detailed
itineraries and other materials. Determine most cost effective and efficient
means of travel.
Assist in preparations for meetings for the Board of Directors, leading
fundraising volunteer boards, and Annual Meetings, including coordinating
packets, and boxing and delivering materials as needed. Supervise and is
responsible for all catering arrangements for assigned meetings and events.
Utilize independent judgment and good taste on all issues surrounding the
catering arrangements.
Independently write, coordinate, edit, proofread, and finalize error-free
correspondence for the Executive Director's signature. Coordinate, keyboard,
format, proofread and produce error-free reports, documents and speeches
initiated by the Office of Advancement, successfully meeting stringent deadlines
and reporting requirements.
Required:
· A passion for the mission of the NRA.
· Personal and professional integrity.
· Minimum of five years experience with at least two years in an administrative
role of considerable responsibility in a fast-paced executive office
environment.
· Ability to work quickly and effectively in a fast-paced, pressured environment
with frequent interruptions resulting in the need to reprioritize tasks while
maintaining high quality.
· Organized and able to help others organize to follow-up and complete tasks.
· Able to multi-task.
· Highly proficient in MS Office applications, to include, Word, Excel,
PowerPoint and Outlook, and to learn additional programs as needed to increase
efficiency.
· Flexible, adaptable, and able to work beyond normal working hours with
short/no notice.
· Finely honed diplomatic and interpersonal skills.
· Strong oral/written communication skills.
· Excellent writing, proofreading and formatting proficiencies.
· Willing to use dictation equipment or other technologies to compose and edit
documents.
· Discretion, tact and sound professional judgment.
· Able to work independently and as a team member.
· Able to come to independent decisions that effect smooth operations.
· Able to maintain strict confidentiality.
Preferred:
· Two or four year college degree.
· Knowledge of NRA and fundraising.
· Experience using dictation equipment or other technologies.
· Able to travel as required.
Submit your resume for this job.
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Field Repesentative, Area # 10 (GA)
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Description:
Represents the National Rifle Association with members and affiliates; manages Friends of NRA fundraising activities; and promotes NRA programs, services and membership recruitment.
ESSENTIAL RESPONSIBILITIES:
1) Organizes and administers the Friends of NRA (FNRA) fundraising volunteer committees, banquets and special events.
2) Coordinates the distribution of state FNRA grant applications; serves as Secretary of the State Fund Committee; and ensures compliance with all requirements of the FNRA state grants.
3) Provides leadership, training and direction to the NRA volunteers, FNRA committee officers and State Fund Committee through regular meetings, workshops and FNRA State Conferences.
4) Serves as a liaison between the NRA and affiliated clubs, state associations, and other state and local organizations.
5) Serves as a clearinghouse for requests of information regarding membership services and benefits, range development, legislative issues and all NRA programs.
6) Promotes various NRA membership recruitment efforts, youth or club programs, training or other shooting programs, and other NRA services and benefits as assigned.
7) Completes and submits all required reports in a timely manner, and ensures that all expenses stay within the approved budget.
8) Ensures that all established goals and objectives are achieved, and performs other tasks and duties as may be assigned.
SCOPE: High visibility with NRA membership, volunteers, activists, NRA Board of Directors, NRA staff and the media. Responsible for large sums of money on a regular basis, and the care and maintenance of NRA equipment. Position requires frequent travel and overtime work, including weekends and evenings. Position functions with minimal day-to-day supervision.
EDUCATION AND EXPERIENCE: A Bachelor’s degree is preferred, and a strong background in the shooting sports is recommended.
KNOWLEDGE, SKILLS, ABILITIES: Previous experience in a leadership position with banquet fundraising and volunteer management is essential. A basic, working knowledge of computers is critical. Other useful skills include public speaking, and a sales and marketing background. Organizational and time-management skills are critical.
Submit your resume for this job.
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Field Representative Area #32 (UT, Eastern NV, Southern ID)
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Description:
Acts as representative for the National Rifle Association on an area level to NRA members, volunteers, clubs and associations. Manages fund-raising efforts, promotes membership development programs and promotes NRA programs and services. Implements fund-raising for The NRA Foundation through organizing volunteer committees and coordinating Friends of NRA banquets and special events. Coordinates the solicitation and distribution of applications for Friends of NRA State Fund grants and serves as secretary for the State Fund Committee. Insures compliance with all of the conditions of allocation for all The NRA Foundation grants. Solicits gifts and donations to The NRA Foundation endowments, ensuring follow-up and donor recognition. Establishes a network of volunteers by identifying and recruiting select NRA activists as Field Support Team members. Trains Field Support Team members, Friends of NRA committee members and other volunteers by conducting an annual workshop as well as other training as needed. Coordinates the efforts of all volunteers to ensure accomplishment of area goals and objectives. Ensures NRA presence at all major gun shows, sports shows and related exhibits/events by coordinating the efforts of Field Support Team members and other volunteers. Promotes NRA membership recruitment programs and services by networking with the state associations, NRA affiliated clubs and retail dealers; promotes and recruits Business Alliance memberships, actively seeks out and recruits shooting sports clubs as NRA affiliated clubs. Serves as a clearing house for the numerous requests for information regarding NRA membership services and programs. Prepares and submits in a timely manner all reports including; Weekly Reports, Call Reports, Time Cards, Friends of NRA financial reports, State Fund Committee reports, Expense Reports and others as may be required. Promote shooting sports programs to encourage the participation of the American public by guiding established shooting clubs and other organizations in the implementation of shooting sports programs especially directed at youth and women. In concert with the Senior Field Representative and Regional Director, establishes annual goals and objectives for the respective area. Ensures efficient accomplishment of all assigned tasks within the budget parameters established for the area.
High visibility with NRA membership, volunteers, activists, members of the NRA Board of Directors, NRA staff and the media. Responsible for large sums of money on a regular basis and the care and maintenance of NRA equipment. Position requires frequent travel and overtime work, including weekends and evenings. Position functions with minimal day-to-day supervision.
Bachelor's Degree is preferred. Previous experience and exposure to fund-raising, volunteer recruitment and management is required. Other useful skills include, but are not limited to, public speaking, working knowledge of computers and experience in sales and marketing. Organizational and time management skills are required.
Submit your resume for this job.
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Financial Coordinator - Field Ops
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Description:
Responsible for providing technical support to the National Manager – Finance & Operations in areas of reconciling and reporting the results of events held by the Friends of NRA program. Additional support is required with various spreadsheets, reports and other administrative duties.
ESSENTIAL RESPONSIBILITIES
1. Finalize events held by Friends of NRA committees and complete all necessary work that stems from the finalization process in an accurate and timely manner.
* Verify all required paperwork is received for each Friends of NRA event and filed appropriately in event folders maintained by the Finance Department
* Ensure the correct auction totals are reported, correct sales tax is collected, committee check and credit cards match financial report, committee is charged for appropriate merchandise, miscellaneous expenses are reported, contribution receipts are collected for donations/sponsors.
* Compare event orders, shipping invoices, return invoices and sales summaries to determine if the committee is charged for the correct merchandise. Enter merchandise in the database as sold, not sold, damaged or not received.
* Prepare a financial report, reporting any differences in net income from the original financial report submitted. Print copies of the financial report and merchandise report to close the event.
* Prepare a letter for the committee chairman that reports the finalized net proceeds for the event
2. Work with the NRA Field Representatives and volunteer committee members to resolve reconciliation issues and provide assistance in an accurate and timely manner.
* Ensure committees receive necessary start up funding, facility advances and other various check requests
* Communicate with Field Representative when finalizing events about outstanding paperwork, bounced checks, merchandise questions and other issues. Notify Field Representatives of what is due as needed through the weekly mailing.
* Provide other requested financial support and guidance
3. Maintain organized and accurate committee files.
* File mail in appropriate event files.
* Update event files as new mail arrives, additional checks are received, additional check requests are processed, etc.
4. Prepare ongoing, weekly and monthly logs designed to track income, expenses and advances in an accurate and timely manner.
* Verify that all logs are maintained with accuracy and are distributed to the appropriate persons on time or as requested
* Track committee tax underpayments for previous years, obtain sales tax rates for each committee and ensure the appropriate tax is collected for each event. Track start up checks, facility advances, event financial information and other financial information as requested
* Fulfill additional requests from National Managers, Managing Director, NRA Field Representatives and other employees as requested
5. Track and respond to all chargebacks and retrievals, in accurate and timely manner.
* Ensure all responses are done by deadline.
* Work with Field Staff to prevent further chargebacks/retrievals.
* Inform Asst. Financial Manager of Treasurey of any discrepancies.
6. Assist National Manager – Finance & Operations with various tasks such as Mid/End Year Inventory, IRS audit, closing each month and other tasks as needed.
7. Perform other duties as assigned.
SCOPE
Visibility with NRA Staff, Friends of NRA volunteers, vendors and the general public. Requires work in a fast paced environment with minimal supervision. National travel occasionally required. Weekend work and additional hours are necessary with busy season or travel.
EDUCATION AND EXPERIENCE
Associates or Bachelor=s degree in Accounting, Finance, Business Administration or related field. Administrative experience and relevant computer skills necessary. Knowledge in general accounting, auditing and finance helpful.
KNOWLEDGE, SKILLS, ABILITIES
Strong analytical skills combined with excellent oral and written communications. Self-starter, motivated with ability to work independently. Accuracy and attention to detail imperative and the ability to remain focused on the task-at-hand. Superior organizational skills and the ability to manage and prioritize many projects during peak periods. Proficiency with Lotus 123, Microsoft Excel, WordPerfect and PowerBuilder helpful.
Submit your resume for this job.
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Legal Assistant
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Description:
This position is responsible for providing complete staff support to the General Counsel’s office. Screen incoming calls; collect information from caller and route to appropriate individual. Utilize PC software. Prepare and process documents, form correspondence, etc., that will include copying, mailing, faxing, and filing. Maintain functional filing system, retrieving information as requested. Assist members by collecting information and answering routine NRA questions. Process daily mail and incoming correspondence. Perform legal research at law libraries and via the Internet, under the supervision of OGC attorneys. Draft legal memorandum and opinions, under the supervision of OGC attorneys. Provide support for attorneys relating to NRA Board of Director Committee assignments.
Position requires constant telephone contact with general public, members, employees. College degree and/or secretarial/clerical training, preferably in legal area. Paralegal training helpful but not mandatory. Typing 50-55 wpm; advanced skill in WordPerfect, MS Word. Lotus knowledge preferable; ability to operate general office equipment. Excellent organizational and prioritization skills; excellent telephone and interpersonal skills. Excellent grammar, spelling and basic composition skills. Ability to work with minimal supervision. Learn and perform law office administrative tasks and reporting. Learn, understand and communicate with persons regarding inquiries concerning legal assistance, availability of printed material, and other related matters. Perform law library and Internet research. Must work harmoniously with other staff members, even under time pressures. Professional dress and demeanor.
**This position will be available May 1, 2010**
Submit your resume for this job.
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Maintenance Worker
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Description:
SUMMARY
Performs maintenance and utility tasks in the upkeep of NRA Headquarters facilities.
ESSENTIAL RESPONSIBILITIES
1. Assist senior maintenance worker with minor construction tasks and carpentry in a timely and cost effective manner as directed.
2. Perform repairs on office furniture in a timely and cost effective manner as directed.
3. Set up tables and chairs in conference rooms throughout the building in preparation for NRA functions in a timely manner as directed.
4. Assist with office moves, moving furniture between and within offices in a timely manner as directed.
5. Hang pictures, plaques, bulletin boards and mounts on walls in a timely and professional manner as directed.
6. Deliver copier paper to departments in an accurate and timely manner as directed.
7. Provide back-up support to the Mailroom for delivery of Federal Express, UPS, packages, incoming and interoffice mail as directed.
8. Transport materials and boxes between various departments in a timely manner as directed.
9. Assist with transportation of IS equipment and other materials needed for the quarterly Board of Directors meeting.
10. Assist in the set up/tear down of holiday decorations as directed in a timely manner.
11. Performs other duties as assigned.
SCOPE
High visibility with departmental staff, as well as NRA employees, and all divisions within the NRA. Position functions in a fast paced work environment with shifting work priorities. Position functions with minimal direct supervision and requires regular bending, standing, lifting, loading and carrying of items up to 75 lbs. No out-of-area travel required. Occasional overtime required.
EDUCATION AND EXPERINCE
High school diploma or equivalent required.
KNOWELDGE, SKILL, ABILITIES
Ability to follow verbal instructions required. Excellent organizational skills are essential. Proven ability to interface effectively with employees. Demonstrated mechanical ability relative to light jobs (i.e., picture hanging, changing cylinders on office chairs, etc.) essential.
Submit your resume for this job.
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NRA Advancement Officer - Gifts of Firearms
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Description:
Develop strategies, implement, grow, and manage the Gifts of Firearms Program. Provide support to all fundraising staff to identify, solicit, and steward donors/prospects interested in making a gifts of firearms. Build positive relationships with major and planned gift prospects and donors for the benefit of the National Rifle Association. Participate as a member of the Advancement team to build the Advancement program according to individual talents and skills.
Implement marketing strategies to build upon and expand the existing Gifts of Firearms Program. Write and submit policy guidelines relative to the Gifts of Firearms Program for consideration and approval by the Gift Acceptance Committee. Facilitate communication among donors, The National Firearms Museum staff, designated auction houses, Advancement Officers, Office of Advancement team members, Gift Acceptance Committee members, and the Director, Strategic Giving. Manage administrative issues for the Gifts of Firearms Program including shipping arrangements, reporting on firearm inventories, proceeds from sales, etc. Facilitate gifts of firearms and consult with the Director of Planned Giving as directed, where the gift or conditions of the gift are outside the stated guidelines of the Gift Acceptance Committee or where the benefit of the gift is questionable for any reason. Develop and adhere to an approved annual budget to provide funding for the efficient accomplishment of assigned tasks.
Required:
Four-year undergraduate degree or ten years combined experience in fundraising with a non-profit or equivalent in
business, financial services or management.
A conversant and knowledgeable facilitator in the area of firearms and gifts of firearms.
Knowledgeable of charitable gifting techniques involving firearms.
Ability to build personal long-term relationships with strategic giving/planned gift prospects and donors.
Willingness to learn the most sophisticated strategic and planned gift fundraising techniques and strategies.
Experience with successful one-on-one cultivation and solicitation of prospects for gifts of $5,000 or similar experience.
Ability to develop and implement dynamic plans to identify, cultivate, and solicit strategic and planned gift prospects.
Ability to use existing MS Office applications for personal administrative support and databases for prospect management.
Ability to travel 10 days per month within.
Ability to work on weekends as necessary.
Preferred:
Knowledge and experience in managing budgets.
Knowledge of non-profit rules and regulations.
Knowledge of current trends in charitable giving, particularly in the areas of strategic gifts and planned giving.
Experience working successfully with Board members and/or key volunteers.
Submit your resume for this job.
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Support Specialist
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Description:
SUMMARY:
Provides operational and user support, adhering to established I.S. standards and practices. Works under the direction of the Department Manager, and Assistant Manager, ensuring user satisfaction by maintaining high operational service levels in regards to the NRA's IT Infrastructure.
ESSENTIAL RESPONSIBILITIES
Perform assigned Service Center tasks including:
Creation and maintenance of user accounts, groups, and group memberships
Execute label requests
Perform backup software duties
Desktop builds
Basic workstation problem resolution
Telephone problem resolution walk-through
Use remote utility programs
Identify network outages
Trouble shoot and configure desktop software packages
Configure TCP/IP
Problem tracking and resolution either directly or via escalation of more complex problems to the appropriate specialist
Maintain confidentiality regarding security administration in the area of system and user passwords, system and user login procedures, system and user files and data, and associated documentation
Perform other related activities as assigned
SCOPE
Primary coordination with I.S. Computer Operations management. Extensive interaction with I.S. team members and NRA's IT user community.
EDUCATION AND EXPERIENCE
Work requires computer proficiency as acquired through an A.A. Degree in a computer curriculum, or equivalent work experience. Demonstrated analytical and technical ability, as acquired during two to four years of progressive hands-on experience.
KNOWLEDGE, SKILLS, AND ABILITIES
Key competencies to include: oral and written communication skills, learning skills, customer service orientation, problem analysis, problem-solving skills, adaptability, planning and organizing, attention to detail. Must be an effective team member; highly motivated, and able to work well in high pressure situations. Must occasionally work off hours to meet implementation schedules. Ability to lift and carry equipment up to 25 lbs
Submit your resume for this job.
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